Mastering the Art of Facilities Maintenance

managing time and resources effectively

The Stanley Fubar

I just picked up a Stanley Fubar

Stanley Fubar

The FUBAR from Stanley

At Lowe’s today, and I’m anxious to try it out. In the HVAC and mechanical trades, sometimes it is necessary to do a little drywall/ trim demo to get to piping or ductwork buried in the walls.

I’ve done some building, and I’ve got a prybar and a hammer, but I’ve been eyeing this thing every time I go to a big box hardware store wanting to try out the claw at the business end of the Fubar.

I’ll post updates and photos once we get a chance to try it out- stay tuned.

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June 21, 2010 Posted by | buildouts & remodeling, tools | Leave a comment

Managing work orders and work flow

Managing workflow, documenting work, and providing for compliance with record keeping can be a tough tract to manage when spring and summer work picks up. Maintenance technicians can be overwhelmed and can handle as many as 60-70 work orders in a single day. How do you manage all of these work orders?

My thoughts go back to property managers scribbling addresses on a post-it note, or concierge desk attendants handing “while you were out” notes to maintenance technicians. The tech then proceeds to put the note in their shirt-pocket and then realizes days later that they forgot the call…

The best way to handle a work-order system with maintenance techs is to provide a written work order.  A written work order program can also include the following:

  1. maintenance request forms
  2. door hangers
  3. work orders
  4. make-ready boards

Tenants and customers can fill out a form to make a maintenance request (they can be placed in the lobby, at a concierge desk, or at the property manager’s office) and then the actual work order can be assigned to the maintenance tech. The tech should always leave behind a document that tells a tenant or owner that a tech was in their unit, and door hangers can be used to notify pending work, that a tech is currently in the unit, or that a tech visited earlier.

Finally, in managing workflow, tracking and make-ready boards can be used for punch-out tracking ,special products and for assigning tasks with multiple technicians and vendors.

John Tindale and Maintenance Mastery were not compensated for mentioning Great American Property Management Products.

April 1, 2010 Posted by | buildouts & remodeling, facilities maintenance, organization, safety, tools | , , , | 3 Comments

Great idea from Construction Protection Systems

Managing a buildout or remodel in an occupied space can be a big enough headache, but trying to keep contractors from destrying common areas during the process can become a full-time job, and as a maintenance professional, you’ve already got PMs that need to be done, service requests, and other tasks on your schedule.
One great item I just found mentioned in Total Facility Manager as their product of the month is the 123 Door Shield from Construction Protection Systems llc.

the 123 Door Shield protects doors from dings and scratches during remodeling and interior buildouts.

the 123 Door Shield protects doors from dings and scratches during remodeling and interior buildouts.

The 123 Door Shield can be re-used, stacks flat, and can be recycled if you decide you don’t need it any more. No actual adhesive touches the door, as the pre-fab construction simply slips over the door. Calbrated perforations for door handles and door hardware make it easy to accomodate different locations for handles and locks.

Manufactured in Colorado, the 123 Door shield comes in packs of 5, and can be pruchased through local distributors of doors and door hardware. Click on the picture above for more information.

February 17, 2009 Posted by | buildouts & remodeling, facilities maintenance | 3 Comments